Following is the summary of the June 12, 2006, Board of Education meeting:

• Phil Johnson from Turner Construction gave the board an update on the building projects.
   
• The board approved the minutes from the regular meeting of Monday, May 15 and the financial reports for May 2006.
   
• To be legally compliant it is necessary to make certain accounting entries as we close the fiscal year, which ends on June 30, 2006. The specific detail of these entries will not be known until we get to the final days of the fiscal year. The board authorized Don Pence to make the required entries for supplemental appropriations, appropriation modifications, fund advances and fund transfers. Don will then present a full accounting of those entries to the board no later than the August, 2006 regular meeting.
   
• The board accepted June gifts totaling $4,195.49. This brings the year-to-date total to $48,327.65.  View this month's gifts.
   
• The board selected George Dearth as a delegate to the annual business meeting of the Ohio School Boards Association and James P. Wilson as an alternate to that meeting.
   
• The board approved the district (grades seven through twelve) joining the Ohio High School Athletics Association for the 2006-2007 school year.
   
• The board approved allocation of funds for Federal Grant Programs for Fiscal Year 2007.
   
• Ohio and federal law requires school boards to approve annually the free and reduced-price lunch program, so the board did so.
   
• The pay-to-participate program was approved at the same rates as last year.
   
• The board approved an increase to substitute teacher pay, raising the amount from $73.00 per day to $75.00. This amount will be consistent county-wide.
   
• The district’s property, fleet, and liability policies with Ohio School Plan expire on June 30, 2006. The board received quotes from several companies for the coming year. It approved the Indiana for FY2006 at a cost of $93,025, which is approximately $8500 less than the district paid last year.
   
• The board agreed to apply for two waiver days for the 2006-2007 school year for staff development purposes.
   
• The board approved the K-6 math course of study and the accompanying books to support that course of study.
   
• Routine personnel items were approved.   View personnel agenda items [PDF].
   
• During the second hearing of the public, a mother of a THS student described an incident that occurred in a class her daughter was in that she characterized as demeaning and inappropriate.

Following is the summary of the May 15, 2006, Board of Education meeting:

• The board honored this year’s retirees: Cindy and Jack Arthur, Rusty Bartley, Carol Friss, Tom George, Sue Hastings, Janice Johnson, Ed Latta, Tom Mercer, Ann Moore, Pat Penny, and Sue Pounds.
   
• Phil Johnson from Turner Construction gave his monthly construction update. For up-to-date pictures, please visit our web site and click on the Moving Forward button. Thanks to Scott Hamman for his efforts in keeping this site current.
   
• Tom Dunn informed the board of the high school’s plans to add a math course next year. He explained to the board that we’ve been offering AB Calculus. If kids take that class and pass the AP test, they can get credit for a semester of calculus at the college level. We’ll offer BC Calculus next year. If kids take that class and pass that AP test, they can receive a full year’s college credit. Wayne Nirode has been having kids come in this year before school and on Saturdays to accelerate their learning. This requires no additional staff and no additional textbook. It’s simply an accelerated course. Twenty-six kids have already expressed an interest for next year’s class.
   
• Jill Wilson discussed the K-6 Math Curriculum process with the board. She explained that, after much research and input from staff who had piloted four different programs, the group selected Harcourt Brace. The board will take action at the next meeting.
   
• Don Pence discussed his updated version of the five-year forecast with the board. While boards of education are not required to take action on these forecasts, they are to be presented them before they are filed with the ODE, which must be done by the end of May.
   
• The approved the minutes from the regular meeting of April 10, 2006, the financial report, the supplemental appropriations, and an appropriation modification.
   
• The board accepted $10,451.22 in gifts, bringing the year-to-date totals to $44,132.16.  View this month's gifts.
   
• The board approved the issuance of diplomas to all students who have completed the necessary requirements. This list is not final as it can change in the coming weeks due to May proficiency test results, students failing classes, etc.
   
• The board adopted a resolution requesting that the State Superintendent waive Friday, December 9, 2005, and Thursday, December 15, 2005, as days of instruction. All the schools in the district were closed those two days due inclement weather.
   
• The board approved the 9-12 Social Studies course of study for Troy High School that was presented to them last month as well as the accompanying text books.
   
• The board retroactively approved a counter claim the district filed with the Miami County Board of Revision with respect to an original claim MT Picture Display filed with the same organization with the goal of reducing its tax valuation. With the legal timeline surrounding these claims and counter claims, it was necessary for the administration to file the counter claim and attend a hearing prior to the board actually meeting. The district has not yet received the results of its counter claim.
   
• The board gave its approval to connect the property it owns adjacent to Concord Elementary School to the city sanitary system.
   
• In accordance with the law, the board invited the public to provide input on the issue of Steve Nolan’s reemployment upon his retirement. There were no comments.
   
• Routine personnel items were approved.   View personnel agenda items [PDF].

Following is the summary of the April 10, 2006, Board of Education meeting:

• Two junior high students, Blaire Byg and Logan Spears, gave their Optimist Oratorical speeches to the board. Blaire’s and Logan’s speeches won the local competition, and they will next compete in the regional competition in Springfield. They were accompanied to the meeting by their advisors, Pat Morris and Jill Stark. Congratulations to Blaire and Logan and good luck to them at the next level.
   
• Jean Reed recognized two junior high students, Anthony Dao and Hannah Chen, for their exemplary performances on the math portion of the SAT. Hannah achieved a score of 730 out of a possible 800 points and Anthony earned 630 out of a possible 800 points. They are both to be congratulated for their achievements.
   
• Jill Wilson discussed the district’s recent performance on the second grade IOWA Test of Basic Skills and CoGat. She reported that our students, in general, scored better than 70+% of students nationwide and that, when comparing the IOWA scores with the CoGat, our students exceeded their predicted scores.
   
• Jill also talked about the concept of the ESL Welcome Center to be held at Concord next year.
   
• Eric Herman talked about proposed changes to the high school social studies curriculum for next year. He also told the board that he has been getting questions from community members about possible items they can buy for the THS building project. Fanning and Howey, the architect for the project, provided us with a list of items that people can donate. If you know of anyone who is interested, contact Eric for the list.
   
• Phil Johnson gave his monthly construction update. In general, he reported that the three projects are proceeding according to schedule and are under budget. Scott Hamman continues to do an outstanding job following the progress of all the projects on the district web site. Just click on the “Moving Forward” button at the bottom of the page to see updated pictures of all three sites.
   
• Don Pence a summary of the state audit report. The report, in general, was very positive. The district received three minor citations and two recommendations for improvement that Don will respond to appropriately.
   
• The board approved the minutes from the regular meeting, held on March 6. The financial report was also approved. As part of his report, Don noted that our real estate tax settlement was approximately $495,000 more than the county auditor had projected for the fiscal year. This is obviously good news.
   
• The board approved a change order for the Cookson roofing project in the amount of $57,183.00. The change order was necessary because the roofing consultant and all six contractors who submitted bids did not find evidence of insulation that existed under the surface of the roof. Even with this change order, the project still falls $57,170 under the original estimate.
   
• The board accepted $3,638.98 in gifts, bringing the year-to-date totals to $33,680.94.  View this month's gifts.
   
• Ohio law permits the use of buses to provide transportation to and from events, which are school or local community sponsored, and which are open to the public. Under this law, the board approved the use of buses for The Troy Strawberry Festival on June 3 and 4, 2006. The Strawberry Festival Committee will pay all costs associated with the use of our buses.
   
• The student fee schedule for 2006-2007 was approved. General student fees remain the same as last year, with a few changes for specific class fees at the high school.
   
• Routine personnel items were approved.  In response to questions we’ve received about changes in administration for next year, Eric Herman is going to serve as both the Director of Secondary Curriculum and Troy High School Principal, with Steve Moeckel’s retirement. To provide Eric the support he needs, instead of having two assistants at THS, there will be three. Because Eric is receiving no additional pay for this change, there is no additional cost to the district for the move; in fact these move reflect a decrease in net cost. Mike Salupo, Brian Stephey, and Ron Phillis will assist Eric at the high school. When Eric is taking care of district responsibilities, Ron will assume the lead duties at the high school. While this configuration is somewhat unusual, it is done successfully in other larger districts, and we feel it will be successful here with the support of the high school staff and the remainder of the administrative team. We will be working out the particulars throughout the rest of this school year and during the summer. As we continue to talk to staff about looking for ways to control costs, we feel it is important that we make these kinds of moves from an administrative as well as overall staff perspective in an effort to put our money where our mouth is. In another move, Maurice Sadler was named the new principal at Heywood. Maurice comes to us with administrative experience from California and Dayton Public, and he come to us with rave reviews from his previous co-workers. We’re excited to have him on board with us. He lives in Troy with his wife and two kids, and he has a son attending Van Cleve Elementary.   View personnel agenda items [PDF].

Following is the summary of the March 6, 2006, Board of Education meeting:

• Stephen Lucas was sworn in as a board member. Stephen will serve through December 31, 2007. The position will be up for re-election in the November 2007.
   
• The board held a moment of silence for THS head second shift custodian, Tony Sage, who passed away Wednesday, February 22, 2006 after a brief illness. Tony began his employment with the Troy Schools as a bus driver in 1985. He will be sorely missed and our thoughts go out to his entire family.
   
• Jean Reed, Sonya Gupta, and Sunny Roy shared with the board the trip the THS Junior State of American club took to Washington, D.C. to participate in the Winter Congress.
   
• Phil Johnson provided the board with a construction update. He reported that the Concord and Forest projects are slightly ahead of schedule. He also told the board that the high school project is progressing nicely. All indications from the contractors are that the science wing and gymnasium should be completed as originally scheduled.
   
• The board approved the minutes of the regular meeting of Monday, February 13, 2006.
   
• The board approved the financial report for February 2006.
   
• The board approved the following rates of taxation to be credited to the following funds, which taxes are for tax year 2006 and are to be levied and collectible during calendar year 2007.
  

  Fund	Mills	Revenue
  Ten-Mill Limitation:      General Fund	4.50	$ 3,009,609.00
  No Limitation:     General Fund – Cont     General Fund – Cont     General Fund – Cont     General Fund – Exp TY’09     General Fund - Exp. TY'06     General Fund – Exp TY’05     Capital Improvement – Exp. TY’08     Hayner Levy – Exp TY’10     Bond Retirement – Exp TY’31	24.90 3.75 3.50 5.90 4.50 5.80 1.10 .65 1.99	16,398,177.00 0 708,313.00 390,494.00 1,320,646.00

   

• During fiscal year 2006, several funds have received and will have expended differing revenues than were anticipated when the permanent appropriation for fiscal year 2006 was adopted on September 12, 2005. To address this, the board approved a supplemental appropriations resolution. This is a routine action.
   
• The board approved an appropriation modification resolution. An appropriation modification does not increase or decrease monies available for expenditure in any fund, but moves monies already appropriated from one line item to another within a fund. By taking this action, the board eliminates deficit line items. Again, this is a routine action.
   
• The board awarded the Cookson roof replacement project to Command Roofing Company, out of Dayton, for $560,647. This bid was nearly $50,000 lower than the second bid and comes in at a little more than $100,000 less than was originally set aside out of the permanent improvement account for the job.
   
• The board accepted $502.24 in gifts, bringing the year-to-date totals to $30,041.96.  View this month's gifts.
   
• The board adjusted committee assignments with Stephen’s return to the board. He will serve on the Athletic Council and will be the OSBA legislative liaison.
   
• The board authorized a three year extension for the district’s participation in the Southwestern Ohio Educational Purchasing Council’s Natural Gas Program that is set to expire on September 30, 2006.
   
• Routine personnel items were approved.  View personnel agenda items [PDF].

Following is the summary of the February 13, 2006, Board of Education meeting:

• A moment of silence was held for Fred McMullen, who passed away on February 2, 2006. Fred was a lifelong Troy resident, 1970 graduate of Troy High School, and newly elected school board member. He will be sorely missed and our thoughts go out to his entire family.
   
• State law dictates how school boards fill vacancies on the board. According to law, a replacement for Fred had to be named at this board meeting. Doug Trostle nominated Stephen Lucas to fill Fred’s spot, and the rest of the board concurred. Stephen had served on the board through December 31, 2005, thought that he was going to be transferred out of town (which now appears will not happen), and expressed an interest in filling the position. He will serve through December 31, 2007. In November 2007, this position will be up for re-election.
   
• Phil Johnson and Dennis Humbel from Turner Construction gave the board its monthly facilities update. Phil reported that the Concord and Forest projects are going well and Dennis discussed the recent issue that has arisen with the science wing. The construction company building that project, Thomas and Marker, volunteered to demolish what it had already built of the science wing and rebuild it according to the original schedule at no additional cost to the district. A meeting detailing the specifics of this plan will be held Tuesday afternoon with the construction company, construction managers, and school officials.
   
• Eric Herman explained changes in the THS summer school program. The biggest change will be in physical education due to the construction at the high school this summer and the inability to handle the number of students on-site that typically take it in the summer.
   
• Jeff Owen and three students from the THS Broadcast Journalism class shared their semester exams from that class. The students explained and played music videos they created and burned onto CD’s.
   
• The board approved the minutes from the January 9, 2006 regular meeting, the January 30, 2006 special meeting, and the financial report for January 2006. Last month, Don reported that health care costs were running nearly 11% higher than the 16% projected increase over last year. During the last month, the district has received stop loss checks on health care claims that have changed the actual expenditures to 8% over last year’s costs. This is a volatile expense that we will continue to monitor closely.
   
• The board approved a resolution stating that at the completion of the construction project for which proceeds from the sale of public obligations were used to pay for the cost of the construction, any interest earned from the investment of these proceeds not used for the construction project, shall be transferred and credited to the General Fund.
   
• The board accepted gifts totaling $13,472.77, bringing the year-to-date total to $29,539.72.  View this month's gifts.
   
• The board took the second step toward placing a 5.8 mill renewal levy on the May ballot.
   
• Construction of the new tennis courts was bid as an alternate in the site package for the Troy High School project. The decision to award the contract for this alternate was deferred until the remaining portion of the high school project was bid and the cost estimate for the total project was known. Now that the total project cost is known and the dollars are available to construct the tennis courts, a Change Order needs to be issued to the contractor so the work to build the tennis courts can be done by Star Ex, Inc. for a total of $215,349.00.
   
• The construction project at Forest elementary includes replacing ceiling grids and tiles in the areas throughout the building where renovation is being done. Where work is not scheduled, the old ceiling grids and ceiling tile will remain. Now that the cost of the project is more defined and the available dollars are better known, it makes sense that to properly complete the renovation of the building the remaining ceiling be updated by painting the ceiling grids and installing new ceiling tile. The areas for this work to be done are generally in the classrooms, cafeteria and offices. This renovation will be done by Peterson Construction Co. at a cost of $31,695.00.
   
• In addition to the routine personnel items being approved, Stephanie Johnson was hired to replace Tom Mercer upon his retirement as the junior high principal.  View personnel agenda items [PDF].

James P. Wilson Joyce Reives Fred McMullen

Following is the summary of the January 9, 2006, Board of Education meeting:

• As a result of the November election, Joyce Reives, Fred McMullen, and James P. Wilson were sworn in as board members beginning new terms in office.
   
• During the reorganization phase of the meeting, Doug Trostle was elected President of the board and Jim. Wilson was elected Vice-President.
   
• The board set the dates of regular meetings for 2006. All meetings are scheduled to be held in the Board of Education office on the following dates, at the following times:
  
  • Monday, February 13, 2006 @ 5:30 p.m.
  • Monday, March 6, 2006 @ 5:30 p.m.
  • Monday, April 10, 2006 @ 5:30 p.m.
  • Monday, May 8, 2006 @ 5:30 p.m.
  • Monday, June 12, 2006 @ 5:00 p.m.
  • Monday, July 10, 2006 @ 5:30 p.m.
  • Monday, August 14, 2006 @ 5:30 p.m.
  • Monday, September 11, 2006 @ 5:30 p.m.
  • Monday, October 9, 2006 @ 5:30 p.m.
  • Monday, November 20, 2006 @ 5:30 p.m.
  • Monday, December 11, 2006 @ 5:30 p.m.

  Board meeting locations can be changed as needed and special meetings may be called on dates other than the times listed above. Special meetings must be publicized ahead of time, however, and must also be open to the public.
   

• Members of the board were appointed to the following committees:
  • ATHLETIC COUNCIL—JOYCE REIVES & FRED MCMULLEN
  • CAPITAL IMPROVEMENTS COMMITTEE—GEORGE DEARTH & JIM WILSON
  • CITY RECREATION BOARD—GEORGE DEARTH
  • HAYNER BOARD—JOYCE REIVES
  • MDECA GENERAL ASSEMBLY—DOUG TROSTLE
  • OSBA LEGISLATIVE LIAISON—FRED MCMULLEN
  • UPPER VALLEY JOINT VOCATIONAL SCHOOL BOARD—DOUG TROSTLE & JIM WILSON
  • NEW CONSTRUCTION CORE TEAM—DOUG TROSTLE & GEORGE DEARTH
     
• In honor of Board Recognition Month, Tom Dunn thanked the board members for their efforts on behalf of the students and staff of the district and presented them with certificates of appreciation.
   
• Phil Johnson from Turner Construction gave the board its monthly facilities update. His report on Forest indicated that the roof deck and roof on the addition are complete, so work inside the addition can occur regardless of the weather . The new service elevator walls are poured. Ninety percent of the interior block is complete, and they have begun installing some of the mechanical equipment in the building. At Concord, the roof deck is complete, although the roof itself is not one hundred percent completed. This will enable work to occur throughout the winter inside the addition, however. The corridor connecting the addition to the existing building is done. Water line was installed over Christmas break. They continue to work on the interior CMU walls. At THS, the foundations for both the science wing and the gymnasium are completed. They’ve begun constructing the load bearing walls in the science wing. Gas lines have been installed in both areas of the new construction. Starting Tuesday, the traffic on Ferguson Drive will be interfered with as new sanitary line is installed north of Ferguson. Phil also reported that he and Don have been working on fine-tuning the budget and are very close to completing that process. So far, all projects are on time and the total project is very close to budget.
   
• John Purdy and Kathy McIntosh shared with the board the very successful THS band trip to London, England, which occurred over the Christmas break. They shared pictures of the trip as well as the experiences the group had both as parade members and as tourists.
   
• The board approved the minutes from the December 12, 2005 meeting and approved the financial report for December 2005. In his financial report, Don noted that, during this fiscal year, the district has collected $98,985 more than projected in Tangible Personal Property Tax, but that health care costs are running at 27% over last year’s costs. The board had accounted for a 16% increase over last year. Don noted that the same thing happened last year, then costs settled down during the second half of the fiscal year. We’re hoping the same thing occurs this year. During his presentation, Don also noted that we purchased three new buses this year. Our replacement cycle enables us to replace buses approximately every twelve years.
   
• The board adopted a resolution declaring that it has reviewed and approved the documents and information prepared by the Treasurer/CFO of the district for submission to the Budget Commission of Miami County for the fiscal year 2006-2007.
   
• The board accepted gifts totaling $15,978.50.  View this month's gifts.
   
• The board adopted the calendar for the 2006-2007 school year.  View adopted calendar [PDF].
   
• Routine personnel items were approved.  View personnel agenda items [PDF].

Following is the summary of the December 12, 2005, Board of Education meeting:

• Don Pence gave the board an update on the building projects. He reported that Forest is ahead of schedule on the interior work. The roof deck is set and the completion of the roof enclosure is weather dependent. All temporary openings are closed. With roof completion, the building will then be heated. At Concord, the setting of the roof deck steel is ahead of schedule. The roof enclosure will be finished this week, weather permitting. All temporary openings are closed. When the roof is completed, the new part of the building will be heated. As far as the high school is concerned, the pouring of the footers is a little ahead of schedule. One hundred percent of the science wing footers is poured. Approximately sixty-five percent of the gym footers are poured, based on linear footage, but the hardest pouring is already completed. Block layers are on-site and work on the walls on the classroom wing will begin this week. The new parking lot is at finish grade and ready to be asphalted in the spring. Right now, the entire project is ahead of schedule and below budget, but Don is working with the Construction Manager to complete a more specific cost analysis.
   
• Don Pence discussed how the closing of MT Picture and Display Plant (Panasonic) will impact the finances of the district. Last year the district collected $350,541 via real estate taxes and $1,431,007.00 from tangible personal property taxes from Panasonic. Don reported that its closing does not necessarily mean that this full amount will disappear. There are many factors that will contribute to the future collections, including whether or not the building will be occupied in the future and, if so, when. Changes in the tangible personal property tax laws were going to impact that tax collection anyway. So, at this point it is impossible to know what the full financial impact will be. We will continue to work with Chris Peeples, Miami County Auditor, to stay as abreast of the situation as possible.
   
• The board approved the Treasurer’s Report, the Financial Report for November, and Supplemental Appropriations.
   
• The board accepted $2038.55 in gifts from this past month. This brings the year-to-date total to $125,832.18.  View this month's gifts.
   
• The board adopted a resolution revising the Schedule of Records Retention and Disposition Continuation Sheet, adding language to provide for the disposition of e-mails and other forms of communication to all sections of the schedule and to add language for Professional Development Records.
   
• The board approved payment in lieu of transportation to the parents of Zoey Scancarello to attend Gloria Dei Montessori School in Dayton, Ohio.
   
• The board approved a change order for the amount of $29,770.00 be issued to Star Ex, Inc. to route and connect roof drains from the existing building to the new main storm drain line that has been relocated outside of the area for the new gymnasium and that surface drainage be added to the area that will become the enclosed courtyard once the new gymnasium is constructed. The construction drawings provided for the relocation of the main storm water drain line, but no provision was made to reconnect the drains from the existing building to the relocated storm drain or to provide site drainage for the new enclosed courtyard area. However, as a result of the digging that needed to be done for this phase of the project, StarEx discovered that the soil was suitable for the project (there was originally some question about that) and the need to ship in nearly $80,000 in suitable soil was eliminated. So, while the $29,770.00 was an unexpected cost, not having to spend the $80,000 more than offset the change order.
   
• The board designated McGohan Brabender as its broker for employee benefits.
   
• The board established January 9, 2006, at 5:30 p.m. as the organizational meeting for 2006 and appointed Doug Trostle as the President ProTempore for that meeting until the board elects a new president.
   
• The board approved the routine personnel items.  View personnel agenda items [PDF].
   
• This was Reverend James C. Wilson’s and Stephen Lucas’s final meeting as school board members. Since Stephen was out of town and could not attend the meeting, Tom Dunn recognized and thanked Reverend Wilson for his efforts for the schools and presented him with a token of our appreciation. Stephen will receive his award later. Thanks goes to both of these men for their efforts on the district’s behalf.
   
• The board adjourned into executive session to discuss personnel. No further action was taken.

Following is the summary of the November 21, 2005, Board of Education meeting:

• Phil Johnson from Turner Construction gave the board an update on the building projects. He reported that the projects are progressing very well. The only glitch to this point is that the low bidder on the high school project withdrew their bid due to a mathematical error. So, time that wasn’t planned has been spent verifying the information on the next lowest bid. Staff members who are interested in seeing the progress should visit our web site and click on the “Moving Forward” button at the bottom/middle of the page. To see the progress of a particular building, click on the picture of that building at the top of the page that pops up. Thanks to Scott Hamman for maintaining this web page.
   
• The board set up a special meeting for Wednesday morning at 7:30 for the purpose of approving contracts for the high school project.
   
• Jill Wilson shared the district’s third grade reading achievement test results from the October administration of the test. Jill reported that approximately 73% of our third graders scored at the proficient level or higher (compared to 66% last year). She discussed the strengths and weaknesses the results showed district-wide.
   
• The board approved the Treasurer’s Report and the Financial Report for October.
   
• The board approved an Alternate Tax Budget Filing.
   
• The board approved the transfer of funds from four inactive accounts at the junior high and four at the high school to active funds in both buildings at the request of the principals.
   
• The board accepted $17,231.31 in gifts from this past month. This brings the year-to-date total to $123,793.63.  View this month's gifts.
   
• The board approved the lowest bid at $191,520.00 for the purchase of three school bus chassis and three school bus bodies from Cardinal Bus Sales. This includes three trade-in buses.
   
• The board approved the routine personnel items.  View personnel agenda items [PDF].

Following is the summary of the October 10, 2005, Board of Education meeting:

• The board held a moment of silence for Bev Hutcheson, who passed away Sunday, September 18. Mrs. Hutcheson was employed as a teacher aide at Heywood Elementary from 1977 until her retirement in 1998 and was a wonderful supporter of the Troy City Schools.
   
• Steve Baker from WHIO-TV 7 and Aprill Brandon from TDN were introduced as Ohio School Boards Association Media Honor Roll recipients. They were recognized for their “fair and balanced education reporting” on behalf of the Troy City Schools.
   
• The minutes of the regular meeting of Monday, September 12, 2005, and the special meetings of Friday, September 16, 2005, Tuesday, September 20, 2005 and Friday, September 23, 2005 were approved.
   
• The board approved the financial report from September 2005.
   
• Financial gifts to the board this month totaled $14,510.51, bringing the year-to-date totals to $106,562.32.    View this month's gifts.  In addition to the gifts listed there, it was noted that this past weekend the Troy Eagles donated $10,000 to the Basketball Parents Organization to be used in the new gymnasium. While this donation was not given directly to the schools, it is indicative of the financial support the schools and support organizations are given on a regular basis.
   
• The board approved a resolution recognizing November 13-19, 2005, as American Education Week. This year’s theme is “A Strong America Starts with Great Public Schools.”
   
• The board adopted a change order in the amount of $7363.00 for the two multi-zone HVAC units to be installed at Troy Junior High.
   
• The advisory board for the Troy Hayner Cultural Center has approved three additional change orders totaling $4,493.00 to complete the landscaping project. The board is recommending the Board of Education give its approval for these change orders. These funds will be paid from Fund 013, the Hayner Cultural Center funds. Even with these change orders, the project is well under budget.
   
• The board approved payment in lieu of transportation for two students who attend St. Christopher School in Vandalia.
   
• The board approved a contract with the Pepsi-Cola Bottling Company of Ohio, Inc. (“Pepsi-Cola”). The contract gives Pepsi the exclusive right to sell soft drinks, juice, teas, and isotonics (“Pepsi-Cola Beverages”) throughout the district and through food service, concession stands, booster organizations and vending machines for a minimum of five years.
   
• The board approved the non-routine use of two school buses. The City of Troy is requesting to use buses on November 27, 2005 to transport a symphony and our student choir for the Home for the Holidays Concert from the arena to the high school for a meal and be transported back to the arena.
   
• Routine personnel items were approved.   View personnel agenda items [PDF].

Following is the summary of the September 12, 2005, Board of Education meeting:

• There were three presentations. Mr. Trostle had asked Jessica Clymer (maiden name) to talk to the board about her experiences escaping the ravages of New Orleans. After her short talk, it was noted that the students and staff of every one of our schools have engaged in some form of fundraising totaling in excess of $12,000 for the district. Vonda Alberson from Fanning and Howey architects gave the board an update on the high school building project.
   
• Don Pence discussed the appropriations for 2005-2006 and presented his five-year financial plan, as he is required to do by Ohio law.
   
• The board approved the minutes of the regular meeting of Monday, August 8, 2005, the minutes of the special meeting of Tuesday, August 30, 2005, the minutes of the special meeting of Tuesday, September 6, 2005 and the minutes of the special meeting of Thursday, September 8, 2005.
   
• The board approved the financial report from August 2005.
   
• The board approved the appropriations for fiscal year 2005-2006.
   
• Financial gifts to the board this month totaled $779.20, bringing the year-to-date totals to $92,051.81.    View this month's gifts.
   
• The board entered into a Type I contract for transportation with Troy Christian School and Christian Academy of Sidney.
   
• The contractor doing the roof replacements at Heywood and Concord found conditions with the roof that needed repair that were not known when the specifications for the projects were prepared. At Heywood, areas of the facia boards and wood nailer boards required replacement at an added cost of $951.00. At Concord, the roof fastener system had to be modified to install the insulation at a cost of $1699.00. The board approved these two change orders.
   
• At the July 11, 2005 regular meeting, the Board of Education approved a resolution of urgent necessity to award a contract to install a new primary electric service to the high school, junior high school and the transportation garage. This phase of the project was to open a trench and lay new electric cable and new water line, close the trench, set the transformers and switch on new pads and make connections of the new primary electric at the junior high school and the transportation garage. This needed to be completed prior to the beginning of the school year so as to not disrupt the beginning of school. The design for the balance of this project has now been completed and the board of approved a second urgent necessity resolution for that work to be done prior to the beginning of the building project in early October. This phase will complete the connection from the new transformers to the existing switch gear located in the basement of the high school. As with the first phase, this work must be done with minimal disruption to the operation of the high school building. A second but important benefit of doing this work at this time is to have the full upgraded electric service in place and available to the electric contractor who will be working on the new building additions.
   
• The board approved several board policies that were in need of updating.
   
• Routine personnel items were approved.   View personnel agenda items [PDF].

Following is the summary of the August 30, 2005, Board of Education special meeting:

• The board adopted a resolution expressing an intent to award construction contracts and authorizing the board president and treasurer to enter into contracts with the lowest responsible bidders for both the Forest and Concord building projects. The lowest responsible bidders were as follows: general trades—Peterson Construction Company for $3,245,000.00; plumbing and HVAC—Slagle Mechanical Contractors, Inc., for $728,000.00; and electrical—Saturn Electric, Inc. for $842,383.00
   
• The board then adjourned into executive session to discuss personnel.

Following is the summary of the August 8, 2005, Board of Education meeting:

• The board approved the minutes from the regular July 11th meeting and the special meeting, held on July 21st. It also approved the financial report for July.
   
• Financial gifts to the board this month totaled $47,551.57, bringing the year-to-date totals to $91,272.61.    View this month's gifts.  While there were only three donations this month, two of them were sizable and should be recognized. The Troy Music Boosters donated $32,692.84 to the music department and the Troy Foundation donated $14,800.00 to assist with the landscaping/lighting renovation at the Hayner Cultural Center.
   
• The board approved the bus stop schedule for the 2005-2006 school year.
   
• The board approved the replacement of three buses. Replacing three buses allows us to remain on schedule with our bus replacement schedule. We will be working through the Southwestern Ohio Educational Purchasing Council’s school bus purchasing program, which allows us to join forces with other school districts in the greater Miami Valley area that are purchasing buses and this, hopefully, will result in more competitive pricing for us.
   
• As they are permitted to do under the Ohio Revised Code, the board approved a non-routine use of a school bus by the Class of 1955 on Saturday, September 17, 2005. They are asking to use a bus to transport the group on a tour of the school district. They will pay all costs associated with the use of the bus.
   
• The board took the second step towards placing an operating renewal for the Hayner Cultural Center on the November ballot.
   
• The advisory board for the Troy Hayner Cultural Center has approved six change orders totaling $3,652.00 to complete the landscaping project recently performed there. To be recognized as an official change order, the Board of Education must give its approval. The board did so. The funds will be paid from Fund 013, The Hayner Cultural Center funds.
   
• The board approved an increase of lunch prices of $.10. It is now $2.00 for elementary lunch, $2:15 for secondary lunch, and $2.60 plus beverage for adults.
   
• The board approved the tax rates for the 5.9 mill renewal levy the community approved in May.
   
• Personnel items were approved.   View personnel agenda items [PDF].  Two items of note that are contained in the personnel agenda: Eric Herman was hired as Director of Secondary Curriculum, replacing Tom Dunn, who is serving as Interim Superintendent. This position was filled because Tom will not be returning to his former position. Either he will retire as of December 31, 2005, as was his original plan, or he will continue as Superintendent after the search is completed. With Eric’s move to the Board Office, the high school principal’s position was vacated. Steve Moeckel, formerly an assistant under Eric at the high school, has agreed to be the high school principal for the 2005-2006 school year. This move provided the continuity at the high school that was needed for a successful school year and positioned the district for future success.

Following is the summary of the July 11, 2005, Board of Education meeting:

• Don Pence presented the end of the fiscal year financial report to the board.
   
• Marion Stout discussed the need to increase lunch prices for next school year.
   
• Tom Dunn discussed the Ohio Department of Education Report Card.
   
• The board approved the minutes from the regular meeting held on Monday, June 27, 2005 and the special meeting held on Friday, July 1, 2005.
   
• The board approved the financial report from June 2005.
   
• There were no financial gifts to the board this month. However, the Learning Source donated a variety of supplies to Cookson Elementary School to be used throughout the building.
   
• The board approved the K-12 Music Course of Study that Tom Dunn presented to them last month and the textbooks to support it.
   
• The board took the first step toward placing a .65 mill renewal levy on the November ballot for the Hayner Cultural Center.
   
• The district owns the property located at 115 Washington Road, which is currently part of Concord Township. The property is adjacent to Concord Elementary School and will be incorporated into the school grounds. Since the school property is incorporated in the City of Troy, it is appropriate to annex this new property into the city as well. The board took the appropriate action to do so.
   
• At the April 11, 2005 meeting, the board adopted a resolution appointing Dr. Dolph and Bart Denlinger as the representatives of the districts allowed to approve change orders to the building projects up to $25,000. With the resignation of Dr. Dolph, this resolution needed to be amended to enable “the superintendent” to approve change orders. The resolution was amended as such. At the same time, the board also authorized Turner Construction Company to approve change orders required for the completion of the project up to and including $5,000.00.
   
• As the design continues to develop for the new high school additions, we have learned there are a number of underground utilities that need to be relocated and/or upgraded. Two of these utilities that need upgrading are the primary electric service and the water service and the third is with the fiber optic cable serving the high school, central office and Troy Public Access television. Because these three utilities are underground it will be necessary to open trenches on both the high school and junior high school sites to make these upgrades. It is also important for this work to be done at a time when there are no students on the campus and school traffic is at a minimum, which means the work must be done in the next six weeks prior to the start of the new school year. The required engineering has been done and contractors are lined up to do this work. Also we have worked with Steve Leffel from the City of Troy to coordinate the city’s needs for an upgrade to the water line mains with our need for improved water service. The plan will meet both of our needs. Because of the short timeline before the start of the new school year and the importance of this work being done to maintain the designated timelines for the project it is necessary for the Board of Education to award a contract of urgent necessity. It did so.
   
• The board approved non-routine use of school buses for senior citizens to attend away football games. This occurs at no cost to the district and provides a service to the citizens.
   
• Routine personnel items were approved.  View personnel agenda items [PDF].

BOE MINUTES ARCHIVE
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